The cover letter is a key document that tells the editor that you are submitting your manuscript for consideration. It should draw the editor’s attention, give information about the originality and importance of your findings, and specify that all authors have approved of the submission and the manuscript has not been submitted to more than one journal concurrently. In the world of writing, this cover letter is called a query letter. Part informational, part sales pitch and the query letter should summarize your manuscript and sell it as a good match for the publisher’s audience. You also must describe your credentials and exhibit enthusiasm for your work. Strong cover letters not only introduce your manuscript – they offer an important opportunity to influence journal editors to consider your manuscript for publication. After preparing your manuscript and selecting a target journal, one more task remains before submission i.e., writing a cover letter. Before you initiate, check your target journal’s author instructions for any cover letter requirements, such as certain specifically worded statements. No matter what else you decide to include, always make sure that your cover letter contains any required information and statements described in your target journal’s author instructions. Every cover letter should contain the following elements:
Format of a Cover Letter
Date:
To
The Editor-In-Chief
Journal name
Publisher Name
Subject: Submission of a manuscript for evaluation and publication in your reputed journal
Dear Editor,
I am enclosing herewith a manuscript (research article/review article/short communication/scientific essay/letter to editor) entitled “Title of the manuscript” for possible evaluation and publication in “Journal name” of ‘Publisher name’. The Corresponding author of this manuscript is …………………………………. and the contribution of the authors as mentioned below with their responsibility in the research.
Detail of each author with his/her contribution to this paper is as under:
Name of the author and e-mail ID | Types of contribution |
With the submission of this manuscript, I would like to undertake that:
The present work was completed during the “…………” period as a part of the “……………” project. The work was done under the supervision of “………………” working in “…………..” organization/ institute. The project was sponsored by (If any) “……………” and……………… were the significant findings of this article. If you feel that the manuscript is appropriate for your journal, we suggest the following reviewers, but we do respectfully request that “Name of a reviewer” not review our manuscript:
[List reviewers and contact info, if requested by the journal]
Waiting for your positive reply.
………………………………………………………………………………………….
(Signature of the corresponding author on behalf of all authors)
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