International network for natural sciences – research journal
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Cover letter sample for paper publish

The cover letter is a key document that tells the editor that you are submitting your manuscript for consideration. It should draw the editor’s attention, give information about the originality and importance of your findings, and specify that all authors have approved of the submission and the manuscript has not been submitted to more than one journal concurrently. In the world of writing, this cover letter is called a query letter. Part informational, part sales pitch, the query letter should summarize your manuscript and sell it as a good match for the publisher’s audience. You also must describe your credentials and exhibit enthusiasm for your work. Strong cover letters not only introduce your manuscript – they offer an important opportunity to influence journal editors to consider your manuscript for publication. After preparation your manuscript and selecting a target journal, one more task remains before submission i.e., writing a cover letter. Before you initiate, check your target journal’s author instructions for any cover letter requirements, such as certain specifically worded statements. No matter what else you decide to include, always make sure that your cover letter contains any required information and statements described in your target journal’s author instructions. Every cover letter should contain the following elements:

  • The manuscript is original (i.e., you wrote it, not copied it)
  • An introduction stating the title of the manuscript and the journal to which you are submitting.
  • The reason why your study is important and relevant to the journal’s field.
  • The question your research answers.
  • Your major experimental results and overall findings.
  • The most important conclusions that can be drawn from your research.
  • A statement that the manuscript has not been published and is not under consideration for publication in any other journal
  • A statement that all authors approved the manuscript and its submission to the journal.
  • Any other details that will encourage the editor to send your manuscript for review.
  • There are no conflicts of interest to disclose
  • List potential reviewers (only if requested by the journal)
  • Mention any researchers who should not review your manuscript

Format of a Cover Letter

Date:

To

The Editor-In-Chief

Journal name

Publisher name

Subject: Submission of a manuscript for evaluation and publication in your reputed journal

Dear Editor,

I am enclosing herewith a manuscript (research article/review article/short communication/scientific essay/letter to editor) entitled “Title of the manuscript” for possible evaluation and publication in “Journal name” of ‘Publisher name’. The Corresponding author of this manuscript is   …………………………………. and contribution of the authors as mentioned below with their responsibility in the research.

Detail of the each author with his/her contribution in this paper is as under:

Name of the author and e-mail ID Types of contribution
   
   
   
   

With the submission of this manuscript I would like to undertake that:

  • All authors of this research paper have directly participated in the planning, execution, or analysis of this study;
  • All authors of this paper have read and approved the final version submitted;
  • The contents of this manuscript have not been copyrighted or published previously;
  • The contents of this manuscript are not now under consideration for publication elsewhere;
  • The contents of this manuscript will not be copyrighted, submitted, or published elsewhere, while acceptance by the Journal is under consideration;
  • There are no directly related manuscripts or abstracts, published or unpublished, by any authors of this paper;
  • I have no conflicts of interest to disclose;
  • My Institute’s (Put name of your institute here) representative is fully aware of this submission.

The present work was completed during “…………” period as a part of “……………” project. The work was done under the supervision of “………………”working in “…………..” organization/ institute. The project was sponsored by (If any) “……………” and……………… were the significant findings of this article. If you feel that the manuscript is appropriate for your journal, we suggest the following reviewers, but we do respectfully request that “Name of a reviewer” not review our manuscript:

[List reviewers and contact info, if requested by the journal]

Waiting for your positive reply.

………………………………………………………………………………………….

(Signature of corresponding author on behalf of all authors)

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